Author Guidelines for ICAE 2026

1. Submission Workflow (Double-Blind Process)

The complete author journey is illustrated in the flowchart below. Key points:

• ✔Register & Submit via EDAS: [Coming Soon]
• ✔Initial submissions must be fully anonymized (double-blind).
• ✔Plagiarism check (max 20% similarity) before review.
• ✔Minimum 2 reviewers; if both recommend rejection (or major conflict), a 3rd reviewer is assigned.
• ✔Accepted papers → Camera-ready (with author details restored) → Payment (Non-Polibatam authors) → Presentation → Publication.

2. Double-Blind Review Policy (IEEE Standard)

All submissions undergo double-blind review — reviewers do not see author identities, and authors do not know reviewer identities.

3. Paper Format & Template

• For full IEEE alignment, we strongly recommend the official IEEE conference template (two-column format) from: IEEE Template Link.
• Maximum length follows the template (typically 4–6 pages + references; extra pages incur charges — see Pricing section).
• File format for submission: as specified in the IEEE template (currently .docm macro-enabled; zip if required, or .tex). Final camera-ready must pass quality checks.

4. Plagiarism & Similarity Policy

⚠️ Papers exceeding the threshold or showing significant overlap will be rejected (desk reject or after review).

5. Publication Ethics (COPE Compliant)

This conference follows the Committee on Publication Ethics (COPE) guidelines in all aspects of publication ethics and misconduct handling.

Author Responsibilities:

• Authors attest that the material has not been previously published and that they have not transferred rights to another party.
• Authors must ensure originality and properly cite others’ work using IEEE-style references.
• Authorship must follow COPE criteria.
• Do not disclose personal/subject-identifying information (photos, pedigrees, etc.) without written consent.
• Make raw data available upon request if data fabrication/falsification is suspected.
• Declare all conflicts of interest (employment, funding, consultancies, IP, etc.).

Read more: COPE Guidelines

6. Camera-Ready, Copyright & Final Steps

1. Address all reviewer comments.
2. Restore author information and acknowledgments.
3. Complete the copyright transfer form via EDAS.
4. Upload the final compliant file to EDAS by the camera-ready deadline.
5. Payment is required to confirm inclusion in proceedings and secure presentation slot.

7. Presentation & No-Show Policy

All accepted papers must be presented at the conference by at least one registered author or a designated substitute presenter.

🚫 No-show papers (papers whose authors or substitutes fail to present) will NOT be published in the conference proceedings and will not be submitted for indexing.

If an author is unable to attend:

• Notify the Organizing Committee in advance (minimum 7 days before the conference) via email to [email protected].
• Arrange for a co-author or colleague to present the paper on their behalf.

Pre-recorded video presentations are only accepted in exceptional cases (e.g., force majeure) and require prior written approval from the Technical Program Committee. The author must still be available for live Q&A during the scheduled session.